Discover how LottoShield automates lottery audits for convenience stores and gas stations, saving hours of manual work, preventing fraud, and ensuring accurate, real-time inventory tracking.
For thousands of convenience stores and gas stations across the U.S., audits play a central role in ensuring the profitability and security of retail operations. It’s not just about stolen tickets or the headaches of manual checks – it’s about choosing to either control your revenue or let it slip through the cracks. A lack of proper auditing systems leaves the door wide open for fraud to walk right in.
The job of tracking lottery sales, handling cash-outs, and ensuring compliance can be nerve-wracking. Counting and logging lottery tickets manually leaves room for error, costing stores both productivity and profit. In fact, some convenience stores devote up to three hours per day - adding up to 90 hours or staff time each month. These discrepancies can quickly take a toll, both in time and resources.
That’s where LottoShield comes in – a game-changing lottery tracking system that streamlines the audit process, cuts labor costs, and keeps lottery operations running smoothly.
LottoShield starts working the moment a new pack enters the store. It automates the entire workflow, saving time and preventing errors that store cashiers are likely to make during manual logging. LottoShield’s Customer Success Lead, Andrew, explains how the system automatically logs every new delivery, eliminating the need for manual scanning and reducing the risk of human error.
When the packs arrive at the store, LottoShield automatically captures all the necessary data, seamlessly integrating with the store’s lottery terminal. This creates an internal lottery management ecosystem that removes the need for manual input – reducing front-end workload while ensuring accuracy from day one. For the store, this means smoother lottery operations, fewer mistakes, and more reliable tracking.
Generating audits with LottoShield is simple and efficient. It takes the stress out of the process by running a complete audit in as little as 30 seconds. Unlike the paper logging method–where managers must sift through piles of receipts – LottoShield automatically tracks them, ensuring every scan and sale is recorded and time-stamped – leaving absolutely no room for error. Andrew walks us through the process:
Auditing display case scratchers can be a store manager’s nightmare. With manual, siloed tracking systems, managers often struggle with errors, misplaced tickets, and major discrepancies by the end of a shift. LottoShield reduces all of this in under a minute.
All you need to do is select the audit type on the device, scan the barcodes of the tickets on display, and you’re done. Thanks to LottoShield, the process is now efficient, accurate, and takes just a minute – depending on how many packs you have.
A missing scratcher in backstock is like a needle in a haystack. Store managers can spend countless hours hunting down missing tickets or trying to piece together inventory records. LottoShield makes this process feel like a breeze.
You can scan backstock tickets in less than a minute or two, depending on the size of your inventory. LottoShield’s handheld device allows you to quickly scan all backstock tickets, providing a real-time snapshot of what’s available versus what’s been sold. If any tickets are missing, LottoShield will flag them immediately, ensuring no stock slips through the cracks. Similarly, if any returns are made, LottoShield will mark them as "pending" in the system. Here are a few best practices to follow:
Scan all ticket packs following the display case roll direction, use the opposite end for full packs if needed, and for partial packs, scan the last ticket used in the display case.
The vending machine audit can vary depending on the machine’s functionality, typically taking between 1–10 minutes. Different machines have different configurations, and without a solid tracking system, managers can easily overlook sales and tickets.
LottoShield makes vending machine audits quick, easy, and accurate. With its automation features, you can scan tickets directly into the system, providing real-time visibility into inventory. The system syncs seamlessly with state lottery activation reports, flagging any discrepancies during the process. This ensures audits are faster, more reliable, and completely stress-free.
With LottoShield’s ability to track tickets in real-time, retailers can easily compare audit data with what’s been sold through the point-of-sale (POS) system. In case any discrepancy appears, it’s instantly flagged–helping you nip problems in the bud before they snowball.
If a ticket goes missing or hasn’t been scanned, alerts are triggered automatically, notifying the manager so corrective action can be taken on the spot. This not only saves time during reconciliation but also allows managers to catch issues before they cause real damage.
The outdated belief that manual checks and occasional audits are enough has cost businesses more than they realize. With LottoShield, that problem is solved for good. The system securely records every scan, every activation, and every transaction – no more scrambling for manual logs or digging through mismatched records. With just one click, audit-ready documentation is instantly available. Whether it’s an internal review or a state audit, all your data is accessible at any time of day.
With real-time monitoring, airtight fraud prevention, and automated reconciliation, LottoShield isn’t just a tool – it’s a gateway to securing lottery profits for good.